Contract & Grant Accounting

Contracts and Grants Accounting supports Rogue Community College by managing the financial transactions associated with awarded contracts and grants. The office ensures that all awards comply with applicable federal and state laws, regulations and RCC internal controls.

Current Active Grant List (PDF)

Grant Lifecycle Support

Contracts and Grants Accounting provide financial support throughout the full grant lifecycle.

Pre‑Award Support

During planning and application stages, the office assists with:

Budget development.
Grant application coordination.

Post‑Award Support

Once a grant is awarded, the office supports:
Grant account setup in J1.
Grant budget setup in J1.
Monthly expenditure monitoring.
Annual budget assistance and preparation.
Financial reporting, based on grantor requirements.
Invoicing, based on grantor requirements.
Project closeout and final financial reporting to the granting agency.

Time and Effort Reporting

Federal regulations require Time and Effort reporting when individuals are compensated by or contribute time to federally sponsored projects.

Faculty and staff working on federal grants are personally responsible for certifying the effort they dedicate to sponsored activities. Time and Effort forms must be signed by both the employee and the supervisor or grant manager.

Non‑exempt employees who do not report time through ADP must use the Monthly Time and Effort Template. [XLS]
Exempt employees, and non‑exempt employees who report time through ADP, must use the Quarterly Effort Report Template. [XLS]

Administrative Procedure AP-6405: Time and Effort Reporting for Employees Working on Projects Funded by Federal Grants

Frequently Asked Questions

Do I need to monitor my grant account?

How can I tell how much has been spent or is still available?

What if a transaction was coded incorrectly?

What if I need to purchase something not listed in my grant budget?

What happens if I overspend?

Why is Time and Effort reporting required?

How do I find available grants or apply for funding?

What benefit rate should I use in grant budgeting?

What are indirect costs?

What is the difference between cash match and in‑kind match?

Federal Guidance and References

Uniform Guidance for Federal Grants Cost Principles: 2 CFR Part 200, Subpart E U.S. Department of Education – Education Department General Administrative Regulations (EDGAR)